This month we’ve announced a new licence scheme for small businesses to buy POcontrol.com.

Originally we asked that new clients buy 10 or more POcontrol.com licences to get the best results from their roll out of our Purchase Management System. As the system is designed for the control of multiple people involved with purchasing and goods inwards, without this number of users it’s difficult to report on who’s buying what and who’s responsible for what order. To save money in the past people have used generic logons between many people such as purchaser1@mycompany.com and then found out that it’s impossible to track who really ordered what, leading to a break down in efficiency. For this reason we always held back on selling individual licences because in the long term it doesn’t save a company money or time.

Recently though we noticed a growing number of requests from smaller business who wanted access to what we’d consider the secondary functions of POcontrol.com, and were happy to use a simpler system set up. There may be only one person in the company of ten doing the purchasing and goods inwards, and what they needed was a system to keep track of everything purchased and if the goods had been received. As the only person purchasing they didn’t need the full approval system but still would like to organise their spending in terms of cost centres and department.

This is why we’ve launched the 199 scheme. You get a fully functioning version of POPcontrol.com, you can add users as you need as your organisation grows and you have access to all of the POcontrol.com functions that are critical to small businesses and big businesses alike. Functions such as:

• Professional looking purchase orders
• Spend limits for department
• Ability to assign expenditure to Cost Centres as well as departments.
• Full reporting on everything purchased
• The ability to export data straight into excel
• Goods inwards reconciliation
• Invoice reconciliation

With the more users you have though, the greater the system can help control your purchasing. With a single licence you can’t set up the approval process, limit particular buyers to approved suppliers or control who can see the invoices or receive goods which is why a single licence won’t help a large distributed company with a large workforce. However, If you’re a small company in charge of marine repairs such as our latest client Tyne Slipway & Engineering, just being able to easily keep track of everything bought makes life easier.  No more items being purchased and not charged back to the client, or invoices that you can’t find a reference for.